744 Special Factors

744.1 Failure to Enroll in or Complete Approved Training

Employees who fail to enroll in or to successfully complete approved training for reasons that are unacceptable to the approving official may be required to: (a) pay any cancellation fee required by the training sponsor; and (b) reimburse the Postal Service for costs or liabilities incurred for tuition, fees, books, supplies, transportation, and per diem (but not for salary) unless the employee failed to enroll in or complete approved training because the employee was performing non-career military service, in which case the Postal Service may not request reimbursement of any costs or liabilities incurred. The MLDD, supervisor/manager, or Learning and Development promptly notifies those who have received copies of the approved eBuy requisition that the employee has failed to enroll in or complete approved training. Notification is important so that:

  1. Accounting Service accounts may be adjusted.
  2. The training vendor does not bill the Postal Service for payment of tuition and fees.
  3. The Postal Service and the training vendor may consider other candidates for the training.

744.2 Double Payment

744.21 Policy

The Postal Service reduces the amount provided for training by any amount that an employee receives from other sources for the same purpose (including payments received under the GI Bill and other governmental education assistance programs).

744.3 Contribution or Award

744.31 Conditions for Acceptance

An employee may accept a contribution or award offered by a nongovernmental organization to defray part or all of the nonpostal training expenses under these conditions:

  1. The employee’s manager must obtain an ethics opinion to ensure that acceptance of such a contribution or award does not violate the Standards of Ethical Conduct for Employees of the Executive Branch. See 5 CFR Part 2635, Standards of Ethical Conduct for Employees of the Executive Branch.
  2. The organization offering the contribution or award is exempt from taxation under 26 U.S.C. 501(a). (The Director of Internal Revenue of the district where the employee’s installation is located can provide this information.)
  3. The contribution or award will not reflect unfavorably on the ability of the employee to perform his or her duties fairly and objectively.
  4. The contribution or award will not place the employee, the Postal Service, or the government in a position of compromised integrity.
  5. No part of the contribution or award can be used to pay for either lodging or travel expenses associated with the training unless prior authorization is received from an ethics official.
744.32 Insufficient Payment of Expenses

If an authorized contribution, award, or payment to an employee for nonpostal training does not fully cover travel expenses, the Postal Service will pay the amount considered sufficient to cover the balance of these expenses. The per diem rate is established to spread the uncovered part of the per diem over the period of training.