743 Eligibility for the Funding of Non-Postal Training, Including College or University Courses, Degree Programs, Certification Programs, and Executive Development Programs — Non-bargaining Employees

As indicated in 741.23, non-bargaining employees are eligible for authorized funding as follows:

  1. Individual courses, certification programs, and executive development programs:
    1. All PCES and EAS employees with more than 18 months of service subject to 741.22 and 741.241.
    2. Participants in a specific program that provides such opportunities.
  2. Degree programs:
    1. PCES and EAS-18 or higher EAS positions.
    2. Potential successors identified by CSP.
    3. Participants in a specific program that provides such opportunities.

Note: Approval will not be granted for participation in a doctoral program.

743.1 Roles and Responsibilities

Exhibit 743.1 provides detailed information about the roles of employees and managers and their responsibilities for managing nonpostal training conducted by colleges and universities.

Exhibit 743.1 

Roles and Responsibilities

 

Non-Postal Training: Individual Courses

Roles

Responsibilities

Employee

Manager, Learning Development and Diversity (District)

Supervisor or Nominating Manager (Area and Headquarters)

PCES Manager (Area and Headquarters)

Director, Learning and Development

Non-Postal Training: Academic Degree Programs, Certification Programs, and Executive Development Programs

Roles

Responsibilities

Employee

Area/HQ Liaison

Supervisor or Nominating Manager (Area and Headquarters)

PCES Manager (Area and Headquarters)

Non-Postal Training: Academic Degree Programs, Certification Programs, and Executive Development Programs

Roles

Responsibilities

Officers

Director, Learning and Development

Chief Human Resources Officer (CHRO)

743.2 Non-Postal Training Application Form

Exhibit 743.2 shows the form to use when an employee requests approval of nonpostal training.

Exhibit 743.2 

Non-Postal Training Application Form

Learning and Development Non-Postal Training Application Form (Revised February 2015)

Non-Postal Training Application Form

Return form to: Learning and Development, 475 L’Enfant Plaza, Room 9827,
Washington, DC 20260-4201.

743.3 Minimum Grade Requirement

A grade of B or higher, or a grade of pass in a pass/fail course, is required for all courses. See 744.1.

743.4 Continued Service Agreement and Certification

743.41 Condition for Signing

Employees who enroll in an undergraduate or graduate degree program, or an internal leadership program (such as the Managerial Leadership Program or the Advanced Leadership Program) must sign a Continued Service Agreement and certification statement and submit it to the Director, Learning and Development before starting the program (see Exhibit 743.43). Employees who enroll in individual college/university courses, a certification program, or an executive development program must also sign a Continued Service Agreement and certification statement, if dollar thresholds are met. The Director, Learning and Development forwards the Continued Service Agreement accountable information approved by the CHRO to the HRSSC for entry into the HCES.

If an employee completes more than five Non-Postal training courses within three consecutive years, the employee will be considered to be working toward the completion of an academic degree and will accordingly be required to complete a Continued Service Agreement before taking any additional courses.

Employees do not have to sign the agreement and certification when:

  1. Training is provided by a manufacturer as a normal service incidental to the initial purchase or lease of products under a procurement contract.
  2. There are no expenses to the Postal Service other than salary.
743.42 Period of Commitment

Employees will be required to complete a certain period of service following the completion of their internal leadership program, degree program, certification program, course(s), or executive development program. The commitment period begins immediately upon completion of training. Employees who separate from the Postal Service before completing their course, program, certification, or executive development program will be required to reimburse the Postal Service for all expenses the Postal Service incurred in connection with the employee’s pursuit of the training. The commitment for each type of program is as follows:

  1. 1 year for programs that have a cost range from $5,000 to $20,000.
  2. 2 years for programs that have a cost range from $20,000 to $50,000 (to include MLP and ALP).
  3. 3 years for programs that have a cost range from $50,000 to $75,000.
  4. 4 years for programs that have a cost range from $75,000 to $100,000.
  5. 5 years for programs $100,000 and up.

Approval will not be granted for participation in a doctoral program.

Note: When an employee enrolls in an executive-level graduate program (i.e., the Sloan Fellows Program) the employee’s status is changed to “Executive in Training.” This becomes the participant’s work assignment and governs the terms and conditions of employment. Sloan Fellows are still responsible for reimbursing the Postal Service in accordance with the terms of their Continued Service Agreement, if they do not complete the requisite year(s) of service.

743.43 Continued Service Agreement

Employees scheduled to complete an undergraduate, graduate, or executive-level graduate program must sign a Continued Service Agreement (see 743.41 and Exhibit 743.43).

Exhibit 743.43

Continued Service Agreement and Certification Statement

 

UNITED STATES POSTAL SERVICE
CONTINUED SERVICE AGREEMENT
FOR
NONPOSTAL TRAINING

 

This Continued Service Agreement (“Agreement”) is entered into between_____________________ (participant’s name) (“I,” “employee,” or “participant”) and the United States Postal Service (“Postal Service”) concerning the Postal Service’s payment of expenses in connection with employee’s participation in the following (state program)

_____________________________________________________________________________________________________________

(“Program”).

l understand that the Postal Service’s payment of this Program is subject to the conditions and limitations set forth in Employee and Labor Relations Manual (ELM), sections 744.2, Double Payment, and, if my Program involves Non-Postal training, part 743, Eligibility for the Funding of Non-Postal Training. References to these sections are included in this agreement.

Employee’s initials: _____

I agree that after completing the Program I will continue serving in the Postal Service for (check one):

[ ] 1 year for programs that have a cost range from $5,000 to $20,000.

[ ] 2 years for programs that have a cost range from $20,000 to $50,000 (to include MLP and ALP).

[ ] 3 years for programs that have a cost range from $50,000 to $75,000.

[ ] 4 years for programs that have a cost range from $75,000 to $100,000.

[ ] 5 years for programs $100,000 and up.

Employee’s initials: _____

I understand that the obligated years of service will begin at the start of business on my first workday after completing the Program. I further understand that if I begin the Program and do not complete it and then voluntarily leave the Postal Service, I am liable for all costs incurred by the Postal Service for me to attend and participate in the Program up to the time of departure.

Employee’s initials ______

I agree to reimburse the Postal Service for the full cost of all expenses incurred by the Postal Service in connection with the Program which are in addition to my salary, pay, or compensation if any of the following occur prior to my completion of the obligated period referred to in the paragraph above: (1) I voluntarily terminate my employment with the Postal Service for any reason other than non-career military service, (2) the Postal Service terminates me for cause, or (3) I retire. The expenses I agree to reimburse the Postal Service for in connection with the Program include, but are not limited to, lodging, room and board, tuition, and any other program fees.

Employee’s initials: _____

In exchange for the Postal Service’s payment of the expenses described in this Agreement, I understand and agree that I waive the provisions of the Debt Collection Act, the Postal Service Employee and Labor Relations Manual (ELM), subchapter 450, Collection of Postal Debts from Non-Bargaining Unit Employees, ELM subchapter 470, Administrative Offsets from Former Postal Service Non-Bargaining Unit Employees, ELM subchapters 460 and 480, if applicable, 39 CFR Part 961, 39 CFR Part 966, 31 USC §3716, and any other right to prior notice concerning the collection of the funds as well as any right to a hearing and/or review concerning the validity of the debt. In the event that I owe any funds to the Postal Service as a result of this Agreement, I acknowledge the validity of the debt and authorize the Postal Service to immediately collect the entire amount from my forthcoming pay check, and, if necessary, from any subsequent pay checks or payment of any kind due to me from the Postal Service, including any payments that may be issued to me after I leave the Postal Service. If the Postal Service is unable to collect the entire gross amount that I owe from my forthcoming pay check(s) or payment of any kind, I will be invoiced for any outstanding debt and agree to pay the Postal Service within thirty (30) days of receipt of any such invoice. In the event that I do not pay the Postal Service in full within thirty (30) days of receipt of any such invoice, I authorize the Postal Service to take any further collection action, including but not limited to, referral of my debt to the Office of Personnel Management and or to the United States Treasury Department for collection from any available funds due to me.

Employee’s initials: _____

I certify that, to the best of my knowledge, I will not receive payment from other sources (including payment under 38 U.S.C. Chapter 34, Veterans’ Education Assistance, commonly called the GI Bill) for the Program that will be paid for by the Postal Service in accordance with this Agreement. I agree that, if I subsequently do receive and accept such payment from other sources, I will promptly remit all such amounts to the Postal Service. I understand and agree that if I do not remit all such amounts to the Postal Service, the Postal Service may collect those amounts from me in accordance with the preceding paragraph of this Agreement, including but not limited to, those provisions concerning the waiver of my debt collection rights.

Employee’s initials: _____

 

Exhibit 743.43

Continued Service Agreement and Certification Statement (continued)

 

 

I understand that this Agreement does not in any way commit the Postal Service or the federal government to continue my employment.

Employee’s initials: _____

I understand and agree that I have been provided with the opportunity to review and consider the terms of this Agreement and that I have been informed of my right to consult with an attorney should I so desire in sufficient advance of my participation in the Program identified in this Agreement.

Employee’s initials: _____

 

Name (printed or typed): __________________________________________________

Position Title: ____________________________________________________________

HQ/Area/District: _______________________________________________________

Original Signature: _______________________________________________________

Today’s Date: ___________________________________________________________

 

Name of Program:

_________________________________________________________________________

_________________________________________________________________________

Program Title: ___________________________________________________________

 

Dates Scheduled to attend:

From:_____________________________To:__________________________________

 

 

Privacy Act Statement: Your information will be used to complete a Continued Service Agreement for training or development. Collection is authorized by 39 U.S.C. 401, 410, 1001, 1005, and 1206. Providing the information is voluntary, but if not provided, your agreement cannot be processed. We may disclose your information as follows: in relevant legal proceedings; to law enforcement when the U.S. Postal Service (USPS) or requesting agency becomes aware of a violation of law; to a congressional office at your request; to entities or individuals under contract with USPS (service providers); to entities authorized to perform audits; to labor organizations, as required by law; to federal, state, local, or foreign government agencies regarding personnel matters; to the Equal Employment Opportunity Commission; and the Merit Systems Protection Board or Office of Special Counsel. For more information regarding our privacy policies, visit www.usps.com/privacypolicy.

 

743.431 Procedure

Employees must sign and date the Continued Service Agreement prior to the start of the training. At the time the certification is signed, the employee must submit the signed certification to the Director, Learning and Development.

743.432 Reimbursement

If an employee gives voluntary notice to leave the Postal Service prior to completing the service agreed to in the Continued Service Agreement for a reason other than non-career military service, including but not limited to, retirement, or if the employee is terminated for cause prior to completing the service agreed to in the Continued Service Agreement, then the employee’s supervisor provides written notification to the official who approved the eBuy requisition for the training. The supervisor indicates the reason for failure to fulfill the agreement and recommends either of the following:

  1. The employee should be required to reimburse the Postal Service under the terms of the agreement; or
  2. Reimbursement should be waived because recovery of the money would be contrary to equity, good conscience, or public interest.

If the official who approved the training decides to require reimbursement, the official notifies the Accounting Service Center of the amount due by submitting PS Form 1902, Justification for Billing Accounts Receivable, in duplicate. The Accounting Service Center bills the employee and collects the funds due to the Postal Service.

743.5 Reporting Requirements

At the end of each semester, the Area and Headquarters organizations must submit to the Director, Learning and Development a list of the employees who have been approved to attend Non-Postal training. This request will be sent out by Learning and Development. The report must include the following:

  1. The employee’s name, grade, title, and PCES manager or executive sponsor; and
  2. The college or university, company, program, course level, course title, start date, completion date, and cost.