815 Executive and Management Safety and Health Committees

815.1 Structure and Responsibilities

815.11 National Executive Safety and Health Committee

(Reserved)

815.12 Area Retail and Delivery Executive Safety and Health Committee

The following provisions apply:

1. The area Retail and Delivery Operations executive safety and health committee:
1. Is chaired by the area vice president, Retail and Delivery Operations;
2. Consists of district managers, area office managers (as determined by the area vice president, Retail and Delivery Operations), and inspectors-in-charge; and
3. Is required to meet at least quarterly.
2. The area vice president, Retail and Delivery Operations, must establish a system to track and monitor committee activities. The committee is responsible for monitoring area safety and health activities to ensure that Headquarters’ goals and objectives for reducing injuries, illnesses, and motor vehicle accidents are met. The area committee must monitor and review the following:
1. Safety and health inspections. The committee must also facilitate prompt abatement of identified hazards.
2. Program evaluations and implementation of safety and health program improvement plans at facilities that do not receive a passing score on their program evaluation.
3. District ARPs to ensure that countermeasures are implemented to reduce motor vehicle accident (MVA) and occupational injury and illness (OSHA II) rates to achieve established targets.
4. Safety and health training and recordkeeping.
5. Joint labor-management safety and health committee activities.
3. The vice president of Delivery Operations and vice president of Retail and Post Office Operations monitor area Retail and Delivery executive committee activities during quarterly business reviews.

815.13 District Executive Safety and Health Committee

The district executive safety and health committee, chaired by the district manager, must meet quarterly. These standards also apply:

1. The committee must include the following:
1. Postmasters of large associate offices;
2. Critical enabling managers (e.g., Human Resources, Labor Relations); and
3. Others as determined by the district manager and the committee.
2. The committee is responsible for reviewing the following:
1. Safety and health inspections. The committee must also facilitate prompt abatement of identified hazards.
2. Program evaluations and implementation of safety and health program improvement plans at facilities that do not receive a passing score on their program evaluation.
3. District ARPs to ensure countermeasures are implemented to reduce OSHA II and MVA rates to achieve established targets.
4. Safety and health training and recordkeeping.
5. Local joint labor-management safety and health committee activities.
3. The committee must report to the area on actions taken, and the area vice president, Retail and Delivery, must establish a system to track and monitor committee activities.

815.14 Regional Processing Operations Executive Safety and Health Committee

The following provisions apply:

1. The regional Processing Operations executive safety and health committee:
1. Is chaired by the regional vice president, Processing Operations.
2. Is comprised of divisional managers and others as appropriate.
3. Meets as often as needed, but at least once every quarter.
2. The regional vice president, Processing Operations, must establish a system to track and monitor committee activities. The committee is responsible for monitoring regional safety and health activities to ensure that Headquarters’ goals and objectives for reducing injuries, illnesses, and motor vehicle accidents are met. The regional committee must monitor and review the following:
1. Safety and health inspections. The committee must also facilitate prompt abatement of identified hazards.
2. Program evaluations and implementation of safety and health program improvement plans at facilities that do not receive a passing score on their program evaluation.
3. District accident reduction plans (ARP) to ensure that countermeasures are implemented to reduce motor vehicle accident (MVA) and occupational injury and illness (OSHA II) rates to achieve established targets.
4. Safety and health training and recordkeeping.
5. Joint labor-management safety and health committee activities.

815.15 Division Executive Safety and Health Committee

The following provisions apply:

1. The division executive safety and health committee:
1. Is chaired by the plant manager.
2. Is comprised of plant safety, maintenance, and others as appropriate.
3. Meets as often as needed, but at least once every quarter.
2. The division executive safety and health committee is responsible for:
1. Implementing objectives established at a higher level, and developing additional objectives to improve the local safety and health program.
2. Achieving objectives. To achieve these objectives, the committee must identify major safety and health problems by reviewing the following:
1. Facility safety and health program evaluations.
2. Accident reports and injury trends.
3. OSHA compliance activity.
4. Local safety inspection reports.
3. Helping resolve problems identified by:
1. Helping the plant manager develop and implement the plant’s ARP.
2. Helping the plant manager monitor the effectiveness of the plant’s countermeasures in reducing OSHA II and MVA rates.
3. Recommending improvements if the countermeasures do not achieve the desired OSHA II and MVA rate-reduction targets.

815.16 Other Levels

Safety and health management committees are not required below the plant level. But, safety and health must be a standard agenda item for regular staff meetings.

815.2 Written Minutes

Managers at each organization level must do the following:

1. Prepare and retain for 3 years written minutes of all management meetings.
2. Store the meeting minutes in the Safety Toolkit.
3. Comply with the Program Evaluation Guide (PEG) version 2.0.