815 Executive and Management Safety and Health Committees

815.1 Structure and Responsibilities

815.11 National Executive Safety and Health Committee

(Reserved)

815.12 Area Executive Safety and Health Committee

The area executive safety and health committee, chaired by the area vice president and consisting of district managers, area office managers (as determined by the vice president), and inspectors-in-charge, must meet at least quarterly. The area vice president establishes a system to track and monitor committee activities. The committee is responsible for monitoring area safety and health activities to ensure that Headquarters’ goals and objectives for reducing injuries, illnesses, and motor vehicle accidents are met. The area committee must monitor and review:

  1. Safety and health inspections, and facilitate prompt abatement of identified hazards.
  2. Program evaluations and implementation of safety and health program improvement plans at facilities that do not receive a passing score on their program evaluation.
  3. District ARPs to ensure that countermeasures are implemented to reduce motor vehicle accident (MVA) and occupational injuries and illnesses (OSHA II) rates to achieve established targets.
  4. Safety and health training and recordkeeping.
  5. Joint labor-management safety and health committee activities.

The chief operating officer monitors area executive committee activities during quarterly business reviews.

815.13 District Executive Safety and Health Committees

The district executive safety and health committee, chaired by the district manager, must meet quarterly. The committee must include:

  1. Plant managers,
  2. Postmasters of large associate offices,
  3. Critical enabling managers (e.g., Maintenance, In-Plant Support), and
  4. Others as determined by the district manager and the committee.

Their primary responsibilities are to review:

  1. Safety and health inspections and facilitate prompt abatement of identified hazards.
  2. Program evaluations and implementation of safety and health program improvement plans at facilities that do not receive a passing score on their program evaluation.
  3. District ARPs to ensure countermeasures are implemented to reduce OSHA II and MVA rates to achieve established targets.
  4. Safety and health training and recordkeeping.
  5. Local joint labor-management safety and health committee activities.

The committee must report to the area on actions taken, and the area vice president must establish a system to track and monitor committee activities.

815.14 Plant Executive Safety and Health Committee

The committee1, chaired by the plant manager, is composed of plant safety, maintenance, and others as appropriate. The committee meets as often as needed, but at least once every quarter. Primary responsibilities are to implement objectives established at a higher level and to develop additional objectives to improve the local safety and health program. To achieve these objectives, the committee must identify major safety and health problems by reviewing the following:

  1. Facility safety and health program evaluations.
  2. Accident reports and injury trends.
  3. OSHA compliance activity.
  4. Local safety inspection reports.

Based on the problems identified, the committee:

  1. Assists the plant manager with developing and implementing the plant’s ARP.
  2. Assists the plant manager with monitoring the effectiveness of the plan’s countermeasures in reducing OSHA II and MVA rates.
  3. Recommends improvements if the countermeasures do not achieve the desired OSHA II and MVA rate-reduction targets.
815.15 Other Levels

Safety and health management committees need not be established below the plant level, but safety and health must be a standard agenda item for regular staff meetings.

815.2 Written Minutes

Written minutes of all management meetings at each organizational level must be prepared and retained for 3 years. In compliance with Program Evaluation Guide (PEG) version 2.0, minutes of the meetings must be stored in the Safety Toolkit, in the Committee Meeting Minutes module.


*Plants that require executive safety and health committees are Bulk Mail Centers (BMCs), Processing and Distribution Centers (PDCs), Processing and Distribution Facilities (PDFs), International Service Centers (ISCs), Air Mail Centers/Air Mail Facilities (AMCs/AMFs), and Logistics Distribution Centers (LDCs).