Special categories of information

For more detailed information about these and other special categories of records, please refer to 39 C.F.R. § 265.14.

Our Corporate Communications group strives to handle requests from the news media through the most efficient means possible by helping news media requesters identify particular records and coordinating with the appropriate records custodians to determine whether those records are readily disclosable. This approach often results in the satisfaction of such requests for agency records without a formal FOIA request. For members of the news media who would like to utilize the resources of the Corporate Communications office, the Postal Service has public affairs officers available to address media inquiries across the country.

Employees or verifiers may verify employment or income of current Postal Service employees by calling The Work Number at 800-367-5690 or by visiting www.theworknumber.com. The requester must use Employer code 12946. The employee will need to set up a salary key if wages need to be verified. The key can only be used once and is good for 30 days only.

With the exception of law enforcement personnel, the following data is considered public information: the name, job title, grade, current salary, duty station, and dates of employment of any current or former Postal Service employee. Salary history will not be provided due to privacy interests. The cost to receive this information is listed below:

Employee Listing Options Available: Cost Per List: Hardcopy fee
Cost for all USPS employees on CD: $600.00 Hardcopy listing of all USPS employees is not available
Cost per individual State on CD: $150.00 $20.00 per State plus $0.15 per page
Cost per individual Facility on CD: $60.00 $10.00 per Facility plus $0.15 per page

Please submit required payment in the form of check or money order to:

Privacy & Records Management Office
Room 1P830, 475 L’Enfant Plaza, SW
Washington DC 20260-1101

The check or money order must be in the appropriate amount, made payable to the “U.S. Postal Service.”

Business or Organization Change of Address. Requests for the new address of a specific business or organization must be submitted to the Postmaster serving the last known address. There is no fee for providing this information. 39 C.F.R. § 265.14(d)(1).

Release of Address Information for Specific Customers. In accordance with 39 C.F.R. § 265.14(d)(5), address information for a specific customer will only be released (1) to a federal, state, or local government agency upon written certification that the information is required for the performance of its duties (2) to a person empowered by law to serve legal process upon a written request meeting the requirements in 39 C.F.R. § 265.14(d)(5)(ii); (3) in accordance with the routine uses in the applicable system of records. Requests for address information needed for the service of legal process are encouraged to follow the format provided here. If the requester uses the standard format on its own letterhead, the standard format must be used in its entirety, and the warning statement and certification must appear immediately before the signature block. If the request lacks any of the required information or a proper signature, the custodian must return it to the requester specifying the deficiency. The request must be submitted to the Postmaster serving the last known address. There is no fee for providing this information.

A chart summarizing our address disclosure policies is listed in Exhibit 5-2a of the Handbook AS-353.

The name and address of the holder of a particular bulk mail permit, permit imprint, or similar permit (but not including postage meter licenses) or name of a person applying for a permit on behalf of a holder is disclosed to the general public under the conditions specified in 39 CFR 265.14(d)(2). Requests must be submitted to the Postmaster of the location noted on the permit imprint. There is no fee for providing this information.