The examiner should announce the following before admitting applicants to the examination room:
- How long the examination will last.
- Smoking is not permitted in the examination room.
- Restroom visits must be made before admission to the examination room.
In order to minimize the number of requests to leave the examination room during the examination, rest periods and lunch breaks are not allowed. The only exceptions must be specifically described in the DFC.
The admission document that is sent to applicants scheduling the examination is the authority for admission to an examination.
Applicants are expected to bring the following items to the examination room:
- Admission document.
- Positive identification (e.g., driver’s license or credit card, with picture) to assure that the applicant is, in fact, the person named on the admission document.
- Other documents as instructed in the scheduling packet.
Examiners and monitors should use the following methods to prevent unauthorized persons from taking the examination:
- Check the applicant’s identification.
- Compare the picture on the ID with the applicant’s face, and the name on the ID with the name on the admission document.
To deter impersonation of applicants, examiners must inform applicants of the ID requirement in their scheduling packets.
The examiner and monitors must admit all applicants scheduled for the examination by date and time first. After seating these applicants, examiners may seat other applicants as described below.
The examiner may admit an applicant who has an admission document to the examination, but who was scheduled to report for a different day or time, provided there is sufficient space and materials.
If the examination announcement is still open (i.e., the close date has not passed), the examiner and monitors may admit individuals who claim to have lost their admission documents. If the announcement is closed, the examiner and monitors may also admit individuals, but must inform the applicants that their ratings will be cancelled if it is determined that they were not entitled to admission. Before an individual is admitted, the examiner must obtain from the individual a signed statement explaining his or her inability to present an admission document. Whenever possible, the examiner and monitors must check these statements against appropriate records before admission is granted.
The examiner and monitors may admit applicants scheduled for the date and time of an examination who report late under the following conditions:
- It is within a reasonable period of time after the session has started.
- A satisfactory explanation is given.
- Space and examination materials are available.
- The applicant’s late entry will not disturb the other applicants.
- The group has not finished the first practice part of the test.
The examiner or monitors conducting the examination decide whether or not an applicant is too late to be admitted. If, in an exceptional case, admission is contemplated under such circumstances, the examiner or monitor must use good judgment in deciding to issue test papers to the late applicant. The examiner or monitors must consider the possible distraction and extra time that possibly could be required of the examiner or monitor to bring the applicant to the same point as the other applicants.
