628 Updating Records

628.1 Codes to Be Used on Hiring Worksheet

Use the following symbols to record both on the Hiring Worksheet and on the register, or in the Hiring and Testing system the action taken concerning each eligible processed in a hiring action:

 

Code	Description
SEL	Selection
NS0	Nonselection, no considerations
NS1	Nonselection, one consideration
NS2	Nonselection, two considerations
NS3	Nonselection, three considerations
ENU	Not available until a given date
FTR	Failure to respond
CRU	Communication returned unclaimed
DNR	Declined did not request retention
CCE	Current career employee regardless of installation, location, or level of position
EPR	Not available, no date given
NAP	Not available pending resolution of suitability (Has pending criminal charge, which if convicted upon, would disqualify applicant; or does not meet English competency requirements)

628.2 Retention on Register

628.21 Applicants to Be Inactivated

Ratings are removed from the active register and placed in the inactive register as a result of the following:

1. A selection for a career appointment.
2. If the eligible has been considered 3 times for career appointment for each job category filled by the register.

628.22 Other Inactivation Rule

If the register is used to fill more than 1 job category (e.g., clerk, carrier, and mail processor), nonselection for one category would not eliminate the eligible from consideration for the other types of positions.

628.3 Processing Applicant Records

Applicant records are handled according to their ending statuses on the Hiring Worksheet:

1. Current career employee (CCE) or current noncareer employee (SSE). (1) CCE in the inactive register and (2) SSE in the active register.
2. Declined — did not request retention (DNR). In the inactive register, if the position declined was career and the eligible did not request that his or her name be retained on the register for future consideration for career appointment. If the position declined was other than career, place the applicant record in the active register for future consideration for career appointment, unless the eligible asked to have his or her name removed from the register, or indicated clearly, in writing, that there is no interest in a career appointment from this register. If so, the applicant record is filed in the inactive register.
3. Eligible not available until (ENU). In the active register.
4. Eligible’s personal request (EPR). In the inactive register if it is clear that the eligible is not interested in any postal position. However, if eligibles were being considered for a temporary appointment and may, in fact, be interested in a career appointment, then, return the record to the active register.
5. Failure to respond (FTR) and communication returned unclaimed (CRU). In the inactive register.
6. Nonselection (NS0, NS1, NS2). In the active register.
7. Nonselection (NS3). In the inactive register.
8. Selection (SEL). In the inactive register, if the appointment was career. If the appointment was other than a career appointment, the applicant record is refiled in the active register since the eligible is entitled to consideration for a career appointment from the register when such an appointment is being made and the name is reached for consideration.