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The Postal Service restricts access to examination results, registers, applications, Hiring Lists, and other hiring and placement materials. Postal Service employees must protect these records from access by unauthorized persons, and the records should not be in view of applicants. Authorized persons (such as hiring practices review team members, higher-level managers, or EEO counselors, dispute resolution specialists, and contract investigators) may review hiring and placement records on a need-to-know basis.
Information about individual employees may be released to collective bargaining agents if the employees are members of the collective bargaining unit represented by the collective bargaining agent. For positions filled under the Maintenance Selection System (MSS), see Handbook EL-304 for instructions pertaining to release of records associated with MSS. A collective bargaining agent may request a copy of a Hiring List when he or she represents the employees hired from the Hiring List. Identifying information for applicants not hired must be obliterated from a Hiring List before it is provided to a collective bargaining agent. The information for applicants hired from a Hiring List is not obliterated. For more information about release of protected records, see Handbook AS-353, Guide to Privacy, the Freedom of Information Act, and Records Management.
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