The Postal Service restricts access to examination results, registers, applications, hiring lists, and other hiring and placement materials. Postal Service employees must protect these records from access by unauthorized persons, and the records must not be in view of applicants.
Authorized persons (such as hiring-practices review team members, higher-level managers, or Equal Employment Opportunity counselors, dispute-resolution specialists, and contract investigators) may review hiring and placement records on a need-to-know basis.
Information about individual employees may be released to collective bargaining agents if the employees are members of the collective bargaining unit represented by the collective bargaining agent. For positions filled under MSS, see Handbook EL-304 for instructions pertaining to release of records associated with MSS.
A collective bargaining agent may request a copy of a hiring list when the agent represents the employees hired from the hiring list. Since applicants are not part of the bargaining unit (especially applicants who are not hired), identifying information for applicants not hired must be struck from a hiring list before it is provided to a collective bargaining agent. The information for applicants hired from a hiring list is relevant and must be provided if the hired applicants are in the same bargaining unit as the requesting union.
For more information about release of protected records, see Handbook AS–353, Guide to Privacy, the Freedom of Information Act, and Records Management
