Number the Hiring Worksheets sequentially within the calendar year (e.g., 2001–1 for the first worksheet issued in 2001 and 2001–2 for the second, etc.). Use a single numbering sequence for all registers, not a separate sequence for each register. Show date, title of position, and number of vacancies to be filled. List the eligibles’ names and ratings in register order
in the appropriate spaces on the worksheet.
Hiring Worksheets are valid for a period of 21 calendar days. If needed for more than 21 days, an extension of 10 calendar days may be granted. Requests for an extension, with documentation of the reasons for it, must be made to the Manager, Human Resources (District). All offices, however, must make every effort to close out Hiring Worksheets as soon as possible so that eligibles will not miss out on other hiring opportunities.
All requests must be date stamped upon receipt, and if possible, the time of receipt should also be indicated. Hiring Worksheets are issued in the same order as requests are received.
If a register is used to fill more than one entrance position (such as carrier, clerk, and mail processor) and there is a Hiring Worksheet that was issued from that same register and is still outstanding, names of applicants shown on the first Hiring Worksheet are not listed on the second worksheet. Once the first Hiring Worksheet is closed, any applicants who are still active will be available for future certification.
In the following situations applicants are certified on Hiring Worksheets in a special order:
- Restricted Positions — For positions restricted to preference eligibles, the applicants are certified in the following order:
- Preference eligibles who are entitled to lost consideration.
- All 10–point preference eligibles who have a service–connected disability of 10 percent or more.
- All remaining preference eligibles. Should a tied score exist, veterans with an XP designation are listed ahead of those with a TP designation.
- All remaining eligibles (if nonveterans were allowed to compete).
Nonpreference eligibles should be certified only if there is a likelihood that the supply of preference eligibles will be exhausted before all vacancies have been filled.
- EAS Scientific and Professional Positions — Applicants are certified in the order of their numerical ratings, including claimed veterans’ preference points. To break ties where the final scores are the same, applicants with CP or CPS preference would appear ahead of XP applicants who would be listed ahead of TP applicants.
The following procedures are required for all Hiring Worksheets issued from the same register:
- Hiring Worksheets are prepared in triplicate. Two copies are sent to the appointing official of the requesting office and the district office retains one copy.
- Eligibles may be certified for only one temporary appointment at a time, regardless of position type (e.g., clerk or carrier). While certified for a temporary position, an eligible may also be certified for a career position. However, an eligible may be certified for only one career position at a time regardless of position type.
- Eligibles certified for a career appointment first must not be certified for a temporary position at the same time. When Hiring Worksheets must be prepared for temporary and career positions simultaneously, those eligibles with the highest ratings will be certified on the career Hiring Worksheet first, and eligibles with lower ratings will be certified on the temporary Hiring Worksheet.
- The preemployment investigation file (or copy) for each eligible certified should be sent to the appointing official along with the Hiring Worksheet.
- A log of worksheets issued must be maintained (see Exhibit 615.6).
