344 Hiring Worksheets

344.1 When to Issue Hiring Lists

When necessary to hire externally from a competitive recruitment source, Human Resources publishes a vacancy announcement on http://about.usps.com/careers/welcome.htm. If an entrance examination is required, applicants not currently qualified on the examination may be invited to take the test. A Hiring List containing the names of qualified applicants is created after expiration of the testing time limit. Each applicant listed on the Hiring List is invited to be interviewed for the position.

344.2 Interviewing Applicants

Interviewers for nonbargaining vacancies must be trained and certified on Nonbargaining Selection Methods, Course 10022345 and Essentials of Interviewing and Hiring: Behavioral Interview Techniques, Course 3623586. Interviewers for external bargaining vacancies must be trained and certified on Entry Level Interviewer Training, Course 21585-00. Interviewers become certified by completing the course, observing an interview conducted by a certified interviewer, and being observed conducting an interview by a certified interviewer. A trained, certified interviewer conducts interviews with external applicants for bargaining positions.

344.3 Appointing Official Responsibilities

The selecting official must make selections for appointment from external Hiring Lists using the rule of three (see 344.4). Selections must be made on the basis of merit. It is the policy of the Postal Service not to discriminate in personnel decisions on the basis of:

  1. Race, color, sex (including gender identity and gender stereotypes), national origin, religion, disability, and uniformed service, or
  2. Other nonmeritorious factors such as age, genetic information, sexual orientation, marital status, political affiliation, and status as a parent.

344.4 Rule of Three

Appointing officials select from among the three highest ranked and available applicants from the appropriate external Hiring List. An applicant who is performing uniformed service is not per se unavailable; consult human resources. This selection method is known as the rule of three (see Handbook EL-312, 624).

344.5 Nonselection of a Veterans’ Preference Eligible

A veterans’ preference eligible candidate may not be passed over to select a nonpreference eligible candidate that is lower on the Hiring List, unless the selecting official objects to the veteran and the objection is sustained. See Handbook EL-312, 627, Objection to or Pass Over of Preference Eligible, for requirements for passing over a veteran.