937 Uniform Vendors

937.1 Communication From Vendors

The district accounting office designates an employee to respond to all licensed vendor correspondence relating to employee uniform purchases. All correspondence that requires an answer must be received from the licensed vendor in the following manner:

1. Addressed to:

UNIFORM CLERK
C/O DISTRICT ACCOUNTING OFFICE
[CITY] [STATE] [ZIP CODE].

2. In duplicate with self-addressed stamped return envelope.
3. Showing the employee’s name, the first seven digits of the employee’s Social Security number, the invoice number in question, the invoice amount, and the date of invoice.
4. Providing space for a reply.

937.2 Access to Postal Premises

Postmasters may permit a licensed vendor of official postal uniform items access to postal installations and their subinstallations as follows:

1. Licensed vendors or their representatives must present proper identification to postmasters or their designated representatives.
2. The location must have a lunchroom or other nonwork area space of sufficient size so that vendors and interested employees may conduct their business without interfering with postal activities.
3. Vendors must strictly adhere to local rules as to location, hours, etc., as required by local postmaster.
4. Vendors failing to meet requirements in 937.2 items a and c may be denied admission by the postmaster.