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The Official Personnel Folder (OPF) documents the employment history of individuals employed by the federal government. The records included in the OPF protect the legal and financial rights of the government and the employee. An OPF is established and maintained for each Postal Service employee, regardless of appointment type or duration.
The OPF contains personnel records that reflect the employee’s official status, benefits, and service and includes other documents that are significant in the employee’s Postal Service career. When an employee has former postal or federal civilian service, the OPF for that service must be merged into a single OPF.
The official record of a document in an OPF is the hard copy until the document is scanned and accepted into the Postal Service’s electronic Official Personnel Folder (eOPF) system. At that point, the scanned image contained in the eOPF system is the official record of the document, and the hard copy ceases to be the official record.
Exceptions:
- If a PS Form 50, Notification of Personnel Actions, (1) has been created electronically and stored in the Postal Service’s human resources information system, and (2) has not been printed out in hard copy and placed in the OPF, then the official record is the electronic version of the PS Form 50 stored in the human resources information system.
- If a document has been created electronically and stored in the Postal Service’s eOPF system, the official record is the electronic version of the document stored within the eOPF system.
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